Privacy Policy

Last updated 15 October 2026. Draft for review before publication.

Recruit OnBrand is operated by AI Logic Leap ("we", "us"). This policy explains what we collect when you use recruitonbrand.com, Posts OnBrand, CV OnBrand or Agency OnBrand, why we collect it, and what you can do about it. We handle personal information in line with the Australian Privacy Principles in the Privacy Act 1988 (Cth).

Two kinds of information

Information about you, our customer. Your name, work email, agency, billing details and how you use the service. We are responsible for this information.

Information you bring to the service. Candidate CVs you upload to CV OnBrand, and the calls, meetings and notes Posts OnBrand reads from your CRM or call recorder. This belongs to you and the people it is about. We process it only on your instructions, as your service provider. You remain responsible for having the right to collect and use it, including any consent needed to record calls where you operate.

What Posts OnBrand collects and keeps

• Read-only access to your CRM or call recorder, using a key you create and can revoke at any time. We never write to your CRM unless you ask us to.
• Transcripts and notes are read to produce a short summary of each conversation. The summary has names, employers, salaries and other identifying details removed before it is stored. The transcript itself is not kept once the summary exists.
• Summaries, themes and drafts are kept so that each week's posts build on the ones before. You can ask us to delete them at any time.
• Your voice profile, built from the past posts you give us and refined from your edits.
• What you do with each post: whether you used, edited or skipped it, and the edited text. This is how the service learns how you write.
• Email delivery data such as whether the Sunday email bounced.

We never access your LinkedIn account, and nothing is posted on your behalf.

What CV OnBrand collects and keeps

• The CVs you email or upload, and the branded documents we produce from them.
• Candidate details in those CVs are processed to reformat the document, not for any other purpose. Source files are deleted after processing on the self-serve plan; on managed plans, retention follows your instructions and your CRM.

Website and forms

When you fill in a form on this site we keep what you typed so we can reply. We use privacy-respecting, cookie-free analytics to count visits. We do not run advertising trackers.

How we use artificial intelligence

Summaries, posts and formatted CVs are produced with third-party AI models accessed under business terms. Under those terms your content is not used to train the provider's models and is not retained by the provider beyond processing. We do not name specific providers in customer-facing material because they can change; you can ask us at any time which providers are in use.

Where your information is stored

Our infrastructure runs on established cloud providers with facilities in Australia and the United States. Customer account data, de-identified summaries and voice profiles are stored in access-controlled, encrypted repositories. API keys you give us are stored as secrets, never in plain files, and are visible only to the automated service that needs them.

Who we share it with

Only the service providers needed to run the product: cloud hosting, email delivery, payment processing and AI model providers, each under contract and only for the purpose of providing the service. We do not sell personal information and we do not share your conversations, candidates or posts with anyone else. We will disclose information if the law requires it.

How long we keep it

• Account and billing records: while your account is active and for seven years after, as Australian tax law requires.
• De-identified summaries, themes, drafts and feedback: while your subscription is active, deleted within 30 days of cancellation or on request.
• Transcripts: not retained after summarisation.
• CV source files on the self-serve plan: deleted after processing.

Your rights

You can ask to see the personal information we hold about you, correct it, or have it deleted. Candidates and contacts whose information is in a customer's CVs or conversations should contact that customer first; if you contact us, we will help and pass the request on. If you are in the UK or EU, you also have the rights set out in the GDPR, including the right to object to processing and to lodge a complaint with your supervisory authority.

To make a request or a complaint, email hello@recruitonbrand.com. We respond within 30 days. If you are not satisfied, you can complain to the Office of the Australian Information Commissioner at oaic.gov.au.

Marketing email

Newsletters we send on a customer's behalf go only to contacts who have opted in, carry the sending recruiter's identity, and include a working unsubscribe honoured within five business days, in line with the Spam Act 2003 (Cth).

Changes

If this policy changes in a way that affects you, we will email you before the change takes effect. The date at the top shows the current version.